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Efficiency: How to Guide Your Employees to Success While Working from Home

Business Development
  • 22% of remote employees say their biggest problem is shutting off from work, while 19% say it’s loneliness
  • A survey reported 65% of employees are more productive working from home than at the office
  • 86% of employees say working remotely reduces stress

In the wake of COVID-19, companies that are letting their employees work from home are actually saving jobs and cutting costs from maintaining the office. But managing your business (and your employees) on a mostly, or all-digital level certainly has its own set of challenges.

Anxieties may be high, and the frustrations of turning in-office practices into virtual ones can be major obstacles to the success of your business moving forward.

But just know that you’re not in this alone. We’re here to offer you some guiding tips on how to cut through the noise and maintain efficiency for your employees while working remotely!

Need some help working from home?

What are the Challenges of Working from Home?

About 3.4% of the US workforce already works remotely at least half the time or more, according to a survey by FlexJobs. Global Workplace Analytics puts that number at 3.6%. This means at least two to three days out of the week, many companies are letting their employees save money on commuting and providing more flexible schedule options.

While nowadays working from home has become more of a necessity than anything, the common challenges of making that transition can affect how efficient and productive you and your employees can be:

  • Distractions: like family members and roommates, kids, pets, and social media.
  • Stress & Anxiety: it’s a time of uncertainty, and not knowing when things will get back to normal can be both frustrating and stressful.
  • Feelings of Isolation: when you’re alone and “separated from the action,” so to speak, feeling isolated and out of the loop is a normal reaction.
  • Accountability: a lack of supervision while away from the office can account for some problems with productivity.
  • Communication: many problems typically stem from a lack of effective communication between employees and management.
How to best communicate working from home?

The good news is there are a lot of ways to combat these issues and come out with a stronger, more cohesive company! Here’s what we’ve come up with.

How to Promote Efficiency for Your Business While Working Remotely

Recently we’ve talked about how to boost employee morale while working from home. These simple tips can help you guide your employees to success:

Communication is Top Priority

Maintaining effective communication with your team is the best way you can manage your remote employees. Equip them with the right tools to stay in touch, besides email. Digital project management systems like Basecamp, Trello, and Asana make it easy to keep projects and goals organized while facilitating good communication between departments of employees.

These systems are accessible on all platforms (both desktops and mobile devices), and have many useful features like message boards, creating to-do lists, scheduling and assigning to specific employees, and easy document sharing. You can even try them out for free to see which platform interface you like the most for your business.

You should also use instant messaging apps like Slack or Microsoft Teams. They allow for more immediate communication between coworkers, managers, and whole departments.

Make Information Accessible

One of the areas where people working remotely experience frustration is when they can’t access the same information they normally would in the office.

Again, online business tools like those project management systems we talked about can help you set deadlines, establish clear objectives, and communicate your expectations for how you would like things to get done.

File sharing tools like Dropbox and OneDrive for Business also give you a platform to share important company information while keeping your systems organized, helping them run more smoothly.

Encourage Daily Check-Ins

Keep in touch with your employees by encouraging them to submit daily check-in reports. Even if it’s something brief, like a rundown checklist of what they were able to accomplish the day before, or what they plan to get done the next day, it helps to stay involved without micromanaging your employees.

Have Virtual Meetings

Virtual meetings have taken over online schooling and businesses alike. Google Hangouts and Zoom have probably become the most popular in the past few weeks. But there are many platforms to choose from besides the usual suspects.

Some are more flexible than others when it comes to their features and user-friendliness, but overall, virtual meeting apps allow you to hold meetings with several people at once with both video and audio capabilities!

Try a Virtual Happy Hour

Want to boost morale and do some digital team building at the same time? You can try doing a virtual happy hour or a team building exercise. Celebrate birthdays, hold trivia contests, or share cocktails via video chat!

Give Tips to Stay Focused

Some of these tips for staying focused and productive while working from home can help you and your employees:

  • Set Break Reminders
  • Give Yourself a Set Schedule
  • Take a Break from the News
  • Set Boundaries Between Workspace & Personal Space
  • Dress for Work (if that helps you)

Provide Emotional Support

Our country is going through a turbulent time due to the Coronavirus. When it comes to soothing stress and anxieties for your employees working remotely, sometimes the best thing you can do is offer emotional support.

Being available as a listening ear can be enough for your employees to feel that their managers care about their wellbeing, not just about the work getting done.

How to help employees working from home?

Need Some Help Promoting Your Business While Working Remotely?

Managing your employees while working remotely can be your biggest challenge yet. But it doesn’t have to be! These tips can help you promote efficiency while strengthening your team, now more than ever.

If you’re struggling to promote your business the same way, Digital Resource is a professional digital marketing agency, fully equipped to expand your reach online with Google and Facebook ads, social media marketing, and SEO-driven content marketing strategies. Reach out to us today to learn more about how we can help you thrive!

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